Access control & backups
The right people have the right access, and your data can be restored when something goes wrong.
- Built around your process
- Connects to your existing tools
- Grows as you grow
- Role-based permissions
- Account management
- Backup scheduling
- Retention policy
- Recovery testing
Access reviews
A regular check of who can reach what.
- Define roles
- Assign accounts
- Back up
- Test recovery
- Review
The problem
Shared passwords and untested backups feel fine until an account is misused or a server fails.
- Several staff share one admin login, so no action can be traced to a person.
- People keep access long after they change role or leave.
- Backups exist, but nobody has ever tried restoring one.
- The only copy of important files is on a single laptop or server.
A deleted database or a misused account can stop the business for days.
The solution
The right people have the right access, and your data can be restored when something goes wrong.
Role-based permissions
Access defined by job role, not granted one request at a time.
Account management
Individual logins, multi-factor sign-in and removal when people leave.
Backup scheduling
Automatic backups of databases, files and configurations.
Retention policy
How long each backup is kept, and where the copies live.
Workflow
How it works
- 01
Define roles
Each job role gets the access it needs, and no more.
- 02
Assign accounts
Every person signs in as themselves.
- 03
Back up
Data is copied automatically to a separate location.
- 04
Test recovery
A restore is run and timed.
Review
Access lists and backup results are checked on a schedule.
What we build
Key features and modules
- Role-based permissionsAccess defined by job role, not granted one request at a time.
- Account managementIndividual logins, multi-factor sign-in and removal when people leave.
- Backup schedulingAutomatic backups of databases, files and configurations.
- Retention policyHow long each backup is kept, and where the copies live.
- Recovery testingRestores performed on a schedule to prove backups work.
- Access reviewsA regular check of who can reach what.
Deliverables
What you get
- Role and permission matrix
- Individual accounts with multi-factor sign-in
- Automated backup schedule
- Documented retention policy
- Recovery test report
- Joiner and leaver checklist
Scope and price are confirmed in writing after a free call.
Illustrative scenarios
How it looks in practice
- Professional Services
An accounting firm holds client financial files. Each staff member sees only their own clients, and a nightly backup is kept off-site, with a restore tested every quarter.
- Construction & Engineering
Project drawings sit on an office server. Backups run to a second location, so a failed disk costs hours rather than the project archive.
These scenarios show how the service applies in a business like yours. They are not client results.
Why Scale Lab IT
One method behind every project.
- BUILDRoles and backup rules designed for how your teams work.
- AUTOMATEBackups, expiry and review reminders run on schedule.
- SECUREIndividual accountability and a tested path to recovery.
- SCALENew staff and systems fit into defined roles.
Implementation
How the project runs
- 01Access auditCurrent accounts, permissions and shared logins listed.
- 02Role designRoles and permissions agreed with department heads.
- 03ImplementationAccounts, sign-in rules and backups configured.
- 04Recovery testA full restore performed and documented.
- 05Ongoing reviewsScheduled access reviews and backup checks.
Common questions
How often should backups run?
It depends on how much work you can afford to lose. Busy databases are often backed up hourly or continuously; files daily. We set this per system.
Where are the backups stored?
In a separate location from the original, usually encrypted cloud storage in a region you approve, with a second copy where needed.
How do we know a backup will actually restore?
By restoring it. We run recovery tests on a schedule and record how long each takes.
Will stricter access slow our staff down?
Done properly, no. People get what their role needs from day one, instead of asking for access piece by piece.
Let's talk
Let's make sure your data is protected and recoverable.
Tell us how you work today. We will reply with a clear next step.